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Evidence Guide: FBPAUD4003 - Conduct food safety audits

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

FBPAUD4003 - Conduct food safety audits

What evidence can you provide to prove your understanding of each of the following citeria?

Define the scope of the audit

  1. Identify audit scope and define the extent of the audit to meet legislative and audit client requirements
  2. Ensure audit criteria meet legislative and client requirements
  3. Ensure the definition and levels of non-conformity and related reporting responsibilities are identified as consistent with legislative requirements and client requirements
  4. Identify evidence required to address audit scope and criteria, and select appropriate collection methods
  5. Review food safety management system documents to determine adequacy for the purposes of the audit
Identify audit scope and define the extent of the audit to meet legislative and audit client requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure audit criteria meet legislative and client requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure the definition and levels of non-conformity and related reporting responsibilities are identified as consistent with legislative requirements and client requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify evidence required to address audit scope and criteria, and select appropriate collection methods

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review food safety management system documents to determine adequacy for the purposes of the audit

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Plan the audit

  1. Develop an audit plan that includes definitions and levels of non-conformity to meet the audit scope
  2. Identify activities and responsibilities for the audit
  3. Identify audit timing, including timetable for each stage of the audit
  4. Identify resource, personnel and reporting requirements
  5. Identify follow-up and completion procedures
  6. Establish communication protocols to facilitate the effective exchange of information and suited to the auditee environment
Develop an audit plan that includes definitions and levels of non-conformity to meet the audit scope

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify activities and responsibilities for the audit

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify audit timing, including timetable for each stage of the audit

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify resource, personnel and reporting requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify follow-up and completion procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish communication protocols to facilitate the effective exchange of information and suited to the auditee environment

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct the audit

  1. Communicate information on the audit scope and methodology in an effective and timely manner
  2. Follow stages and activities of the audit process
  3. Review methods used by the food business to carry out preliminary work, identify food safety hazards and assess level of risk to confirm that they are appropriate and correctly applied
  4. Identify and evaluate evidence used by the food business to support identification of control measures and establish control limits to determine adequacy and relevance
  5. Review methods used by the food business to control hazards and determine corrective action where processes are identified as not meeting targets or critical limits to confirm they are adequate, effective and appropriate
  6. Collect evidence to confirm that the documented food safety policies and procedures are working effectively, reflect actual practice and are consistently applied
Communicate information on the audit scope and methodology in an effective and timely manner

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Follow stages and activities of the audit process

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review methods used by the food business to carry out preliminary work, identify food safety hazards and assess level of risk to confirm that they are appropriate and correctly applied

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and evaluate evidence used by the food business to support identification of control measures and establish control limits to determine adequacy and relevance

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review methods used by the food business to control hazards and determine corrective action where processes are identified as not meeting targets or critical limits to confirm they are adequate, effective and appropriate

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Collect evidence to confirm that the documented food safety policies and procedures are working effectively, reflect actual practice and are consistently applied

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage the audit process

  1. Monitor audit progress against the audit plan, and identify and address any variation to plan
  2. Identify and negotiate circumstances requiring the audit plan to be adjusted in a timely manner
  3. Ensure audits address audit scope and are conducted within time and resource constraints to meet quality and professional standards
  4. Review the audit process to identify opportunities for improvement
Monitor audit progress against the audit plan, and identify and address any variation to plan

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and negotiate circumstances requiring the audit plan to be adjusted in a timely manner

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure audits address audit scope and are conducted within time and resource constraints to meet quality and professional standards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review the audit process to identify opportunities for improvement

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consolidate audit outcomes

  1. Analyse and assess evidence to identify any areas of non-compliance with legislation and/or client requirements as appropriate to the audit scope
  2. Identify and classify non-conformities as agreed by the audit plan
  3. Report non-conformities according to agreed client and/or legislative requirements
  4. Communicate audit findings to the auditee
  5. Prepare and submit audit reports and/or certificates or present as required to meet regulatory and client requirements
  6. Review corrective actions proposed by the auditee in response to non-conformances for compliance with the template or food safety program
  7. Review audit findings to confirm that evidence is appropriate and sufficient and findings are accurate
  8. Review the food safety management system to identify areas of potential improvement of the system according to audit scope
Analyse and assess evidence to identify any areas of non-compliance with legislation and/or client requirements as appropriate to the audit scope

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and classify non-conformities as agreed by the audit plan

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Report non-conformities according to agreed client and/or legislative requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate audit findings to the auditee

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare and submit audit reports and/or certificates or present as required to meet regulatory and client requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review corrective actions proposed by the auditee in response to non-conformances for compliance with the template or food safety program

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review audit findings to confirm that evidence is appropriate and sufficient and findings are accurate

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review the food safety management system to identify areas of potential improvement of the system according to audit scope

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Confirm and close out corrective actions

  1. Monitor and verify implementation and effectiveness of corrective actions, and identify and address any variation to the food safety plan
  2. Maintain audit records to record corrective actions
Monitor and verify implementation and effectiveness of corrective actions, and identify and address any variation to the food safety plan

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain audit records to record corrective actions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Required Skills and Knowledge